Planning an event means managing budgets, suppliers, speakers, registration and production, often alongside your everyday responsibilities.
We bring the experience and the capacity to move the work forward. You stay involved in the decisions that matter, with a team managing the details and keeping you informed.
Whether you hand over the complete event or strengthen your internal team, we agree the scope, responsibilities and budget before work begins — one fee, set in advance. No percentage of your event spend. No markup on your supplier invoices.
From the first plan to the final debrief, we lead the delivery of your event.
Our team manages event design, program planning, budgets, venues, suppliers, speakers, registration and technical production, including onsite execution. One team coordinating the work and keeping the event on track.
Best for: a conference, forum, retreat or virtual event you need delivered end to end.
Experienced event professionals working alongside your team, without adding a full-time role.
You retain the function by the month, and you name exactly which function you are buying. Two of the ways teams most often retain us:
Your scope defines what we manage, how we work with your team and the support available each month.
Need support with one part of your event? Our services are also available individually.
Objectives, program planning, timelines, budgets, venues, suppliers, food and beverage, transportation and onsite operations.
AV, technical direction, stage requirements, rehearsals, presentation content and show calling.
Onboarding, communications, presentation collection, travel, tech checks and onsite support.
Registration websites, ticket types, attendee communications, badges, supplies and the onsite desk.
Platform selection, mobile apps, virtual platforms and attendee engagement tools.
Event branding, websites, promotional materials, signage, presentations, video and motion graphics.
Webinars, recurring series and virtual meetings, content capture and online education libraries.
Sponsor benefits, exhibitor communications, floor plans, supplier coordination and onsite fulfilment.
Badges, lanyards, branded gifts, apparel and awards, sourced and delivered onsite.
Explore the events we’ve helped organizations plan, produce and manage.
Executive forum · Ottawa
Strategy, programme design and full event production.
80 executives brought together for practical learning and peer conversation.
Multi-day conference · NCFL
Project management, attendee experience and technical production.
Working alongside NCFL’s team since 2020.
Pitch Competition · Philadelphia, PA
Planning, registration, onsite logistics and technical coordination.
Part of our ongoing partnership with BGV since 2020.
Share your event details and the services you’re considering. If you’re unsure which support fits, we’ll help you work through it. We come back to you within two business days.
We confirm your requirements and provide a proposal with clear scope, fees and responsibilities — one agreed fee, with payment scheduled across the project.
Your ES team manages the agreed work, keeps you informed and coordinates delivery through event day and wrap-up.
Mahoganey Jones founded Event Specialists in 2004. Today we help corporate teams, associations and not-for-profits deliver events across North America, bringing together event management, technical production and digital expertise.
We understand the planning workload, the decisions that need your attention and the coordination required behind the scenes. Our role is to keep the work moving and give you confidence in the delivery.
We also own and produce the Engaging Associations Forum — we bring the same care and accountability to our own events that we bring to yours.
It depends on format, size and how much of the delivery you hand over. Most of our clients’ events fall between $25,000 and $55,000 in management fees. Tell us the event and the budget you’re working to and we’ll tell you what’s realistic.
One agreed fee, set before we start — not a percentage of your event budget, and no markup on your supplier invoices. Typically 25% to begin, with the balance scheduled across the project.
Yes. We work with the suppliers you already have and source the rest.
Event Specialists works with association and NFP Executive Directors producing annual forums and member conferences, corporate executive teams including COOs, Chiefs of Staff and Managing Partners producing leadership retreats and client summits and entrepreneurial community organizations producing flagship summits and convenings. We work across North America with organizations where the standard of the room is non-negotiable.
Most event management companies and conference planners specialize in logistics. Event Specialists specializes in executive experience design. We also own and operate two executive communities (Engaging Associations Forum and Event Business Alliance), which means we understand what moves senior audiences not as a theory but from the inside. We produce at the standard we set for our own rooms.
Fill out the form to get a quote. We do not start with logistics — we start with intent. We spend the first conversation understanding what your event needs to accomplish, who needs to be in the room and what your audience should carry home. From there, the right path forward becomes clear. Fill out the form to Get a Quote
Whether you need full-service delivery, fractional support or a single service, we’ll help you define the right scope. Share your event details and we’ll come back within two business days with next steps and an indication of fees.