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Conference Management

Whether you are looking for a few a la carte services to support your conference team, or are looking for a to z conference management solutions, we will work with you to customize our services in order to match your conference or event needs.

Some of the services offered include:

Abstracts, Posters and Paper Management
Accommodation Management
Site Selection
Committee Management
Supplier Negotiation and Management
Venue, Food and Beverage Coordination
Registration Online and Onsite
Social Functions/Transport/ Tours/ Accompanying Persons Program
Speaker and Program Management
Staff and Volunteer management
Print Material
Post Evaluation and Statistics
Digital Solutions
CME Coordination

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Technology Management

Event Specialists is proud to be a leader in the digital and hybrid space! As strong supporters of high quality & accessible learning, we offer integrated and stand-alone virtual solutions for conferences & associations. On-demand learning is continuing to gain popularity and our services allow you to capture, host & monetize presentations, lending more value to your organization & event.

Some of the services offered include:

Audiovisual Procurement & Management
Development of a Technology Plan
Interactive Event Technologies Solutions
Mobile App Sourcing and Management
Virtual and Hybrid Meeting Strategy and Execution

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Onsite Content Capture

Capturing your meeting content is a great way to build archives for both a revenue opportunity and/or member benefit. By capturing your conference’s content, delegates have the option of taking part in your conference or meeting on their own time and at their own pace.

Some of the services offered include:

Sourcing the right content capture platform
Stream and/or Record Onsite Presentations for Digital Archives
Audio and PPT Slides are Synchronized into a Single File
All Cursor Movements and Embedded Media is Captured
Compression Considered for a Variety of Viewing Formats
Post-Production Editing Available

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Online Education Libraries

The online library is where all your digital content from different sources comes together. The content can be from webinars, physical conferences that have been recorded or other digital materials such as e-posters. Products can be bundled by theme, conference or sold as individual products. Online libraries are both a revenue opportunity and/or member benefit.

We have created virtual libraries with the below features:

Integrated Registration System
Customized Product Selection
Mobile Compatibility and Usability
Advanced Search Filters
Variable Price Options
Multiple Access Levels
Accreditation and Certificates
User Management

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Webinar Management

Webinars are a great way to promote an upcoming conference, or alternatively, can be useful in a year when a major conference is not being held. This helps to maintain education in the field, while increasing delegate awareness and interest. Depending on the industry, webinars can also be accredited, which provides even more incentive for delegates to participate.

We work with clients to manage webinar programs that can enforce a conference message, extend the life of a conference, or offer ongoing additional value to your membership.

Some of the services offered include:

Source the right webinar platform (or review your current platform capabilities)
Stream Speakers Live and/or Record Presentations for Digital Archives
Interactive Chat Pod for Attendees
Custom Branded Layouts Available
Speaker Management Services
User Management

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Virtual Meetings

From one-day webinars to virtual conferences with over 2,800 delegates, attending from over 10 different countries.

Some of the services offered include:

Source the right virtual meeting Platform to Host Annual, Committee and Other Board Meetings
Host a Series of Live and/or Recorded Webinars Surrounding a Theme
Integrate with your Virtual Library to Offer Registration and Certificate Services

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Marketing and Promotion

From your theme to your event website, we ensure your event strategy and brand seamlessly come together. We take the time to conduct the proper research in order to better reach your target market, specialize marketing campaigns unique to your conference or event and have our own in-house graphic designer who can produce quality designs at a moment’s notice.

Some of the services offered include:

Design and Distribution of Promotional Materials
Publication Management
Social Media Management
Social Media Toolkit
Attendance Building
Website Development and Management

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Sponsorship & Exhibits

Sponsor and exhibitor relationships are a valuable partnership for many events. By offering unique opportunities to collaborate and showcase logos and brand messages, we make sure that your sponsors support your event mission and gain the recognition they deserve and in turn, ensure that your conference will see the full benefits of their contributions.

Some of the services offered include:

Exhibition And Sponsorship Sales
Sponsorship Fulfillment
Prospect and Market Research
Exhibit and Supplier Management
Design and Development of Exhibit Floor Plans
Design and Development of Exhibit Manuals
Design and Development of Sponsorship Prospectus
Venue and Site Selection
Sponsor Relations and Contracts
Onsite Management

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Meetings & Events

Successful meetings are the result of focused planning, attention to detail and professional onsite coordination, all of which are centered around creating a memorable experiences that keep your audience engaged and talking about your event for years to come. At Event Specialists, we collaborate with you to manage meetings and events whether large or small, near or far, that will bring together the very best services, products and venues from around the globe to ensure that your team or clients leave your meeting feeling engaged and inspired.

Some of the services offered include:

Audio-Visual and Multimedia Production
Branding and Marketing
Creative Theme and Décor
Entertainment and Production
Venue, Food and Beverage Management
VIP/ Keynote Speakers
Ticketing
Security
Transportation
Site Selection
Print Material
Financial Management

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How can we help you?

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